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Individual numbering per client вЂ“ With this method, you can create separate invoice folders for each client, and you may wish to include the clientвЂ™s name within the invoice number, one example being вЂњPJones1.вЂќ While this may be your preferred method, it means that you will need to insert the invoice number manually instead of using MS WordвЂ™s sequential numbering function.

In MS Word, you can use an AutoNew macro that will automatically create a sequential number for each new invoice, avoiding the potential for duplicated or skipped invoice numbers.

Sequential numbering вЂ“ This method enables you to store all invoices in one folder and is useful if you do not want to arrange your invoices by client.

There are a couple of options for numbering invoices: If you send multiple invoices out, numbering them allows you to track them more easily. If this is the case, you may prefer to insert the invoice and payment due dates manually. This feature is useful if you mail out hard copies of your invoices however, if you send invoices electronically, the current date always displays when viewed. Using MS Word, you can select the Automatic Date feature that automatically inserts the date for you. Invoice Date/Payment Due DateThe issuing date of the invoice and the payment due date should be displayed near the top of the document, usually directly below the header.

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According to a study by the Software Usability and Research Laboratory, the most legible fonts are Arial, Courier, and Verdana, with Times New Roman the least preferred. If you have a company logo, you can place it in the header by inserting a picture file, then resizing and positioning it as desired.ДЇor consistency across your business documentation, ensure that all written items, including the heading, are displayed in the same font. You can use the Header option in Word as a way to insert the heading items only once and have them repeat on subsequent pages. The heading should include your business name or logo and the word вЂњInvoiceвЂќ in a large font to make it clear that the document is separate from price quotes and estimates. You should then add the following sections: Heading

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How to Create an Invoice in MS WordWhen creating your own invoice, you first need to open a blank Word document.

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We have a great range of free MS Excel invoice templates ready for you to download and use. If you need this level of functionality, it may be better to use MS Excel instead. As examples, MS Word canвЂ™t be used for complex equations, and it canвЂ™t automate calculations.

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Another advantage is being able to save invoices in a variety of formats such as PDF and as a web page.Дespite the definite benefits, MS Word does have its limitations. You can cut and paste Excel spreadsheets, insert downloaded images, and email an invoice, all via MS Word. Flexibility вЂ“ The beauty of MS Word is the ability to integrate with other programs and incorporate items from other applications and sources.The intuitive formatting means that you donвЂ™t have to be a computer whiz to create a document that is both functional and professional looking. It is one of the more recognizable and user-friendly word processing applications, and there are countless online tutorials available if needed. Ease of use вЂ“ What attracts business owners to using MS Word is its simplicity.This is not the case with MS Word as you can create 1 or 100 invoices without having to pay a premium for the privilege. Many invoicing solution providers base their fees on businesses raising a minimum number of invoices each month. MS Word is a software application usually included with computer purchases, so it is a cost-effective way to create invoices. No fees вЂ“ Some invoice software packages incur a hefty purchase price or require ongoing subscription fees.Here are the main benefits of using MS Word as your business invoicing solution:

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If you are a small business owner, you may not need a full invoice software package, but you will still want to have a simple, convenient solution that is also inexpensive. There are many invoicing solutions available, including invoice software and online invoice creation tools.

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